ANALYSIS
Current process mapping
We review stages, tools, formats and the points where revisions arise. We discuss handovers between PMs, language teams and production, identifying repetitive tasks and dependencies requiring client decisions.
Scope of support / Production Workflow
A process adapted to your team, formats and decisions.
A good workflow goes beyond faster clicking. It defines who prepares materials, when approval happens and how files move to the next stage without losing information.
PREP
Standardized file preparation
We agree source checklists, text extraction methods and required assets. Localization preparation can cover documents, subtitles, audio scripts, multimedia and courses, depending on the project.
VERSIONS
Naming, versions and handovers
We organize language IDs, folder structures, file names and statuses. We define how translations, feedback and final source files are handed over so teams work on the correct version.
SCRIPTS
Production task automation
We create or adapt scripts for selected repetitive operations, such as conversion, data cleanup or completeness checks. We test on samples and check exceptions before applying them to larger sets.
QA
Quality checks and approval points
We define what needs checking before the next handover. We separate language decisions from technical tasks and document how corrections are reported, implemented and verified.
DEPLOYMENT
Pilot and team instructions
We run the agreed scope on a representative project. We collect issues, refine the process and deliver instructions, checklists or tools for ongoing work.
How we work together
Clear responsibilities. Agreed approval points.
We adapt the scope to your project. Your team makes linguistic and subject-matter decisions, while KeboDesign handles the agreed production and technical checks.
Explore who does what:
Hover, focus or click to highlight the selected team’s responsibilities.
1Analysis and quote
Your team
You describe the current process, challenges and tools and supply sample materials.
KeboDesign
We map tasks and dependencies and agree goals, pilot scope, costs and deadline.
2Workflow design
Your team
You approve roles, approval points and data handover requirements.
KeboDesign
We prepare a stage map, checklists, formats, naming rules and proposed improvements.
3Tool preparation
Your team
You provide samples, environment requirements and exceptional cases.
KeboDesign
We build or adapt agreed scripts and procedures, testing inputs and outputs.
4Pilot and refinement
Your team
Your team works through a representative project and provides workflow feedback.
KeboDesign
We check handovers, output quality and exceptions. We implement corrections and verify the pilot’s results.
5Handover and maintenance
Your team
You approve the final scope and ownership of each stage.
KeboDesign
We deliver instructions, checklists and agreed tools. Further changes and support are agreed separately.
Automation with real data
First a pilot. Then a repeatable process.
Automation works best when inputs and expected outputs are clearly defined. Before deployment, we check representative files, different languages and exceptional cases rather than relying on a single ideal example.
Pilot results show which steps can be improved and where linguistic decisions or human checks are needed. We agree how to measure benefits with the team without assuming a specific saving in advance.
Deliverables / Production Workflow
Materials ready for the next stage.
We agree formats and the final delivery scope in the brief. Your team receives approved deliverables with a clear handover.
Process and role map
Agreed stages, handover points and decision owners help PMs, language teams and production work consistently.
Stages · roles · approvalsChecklists and file standards
Preparation, naming, versioning and final delivery rules adapted to project formats.
Checklists · templates · handoversTools and pilot results
Agreed scripts or automation with instructions and tested-scope information, providing a basis for ongoing workflow maintenance.
Scripts · tests · instructionsMaterials for a quote
What helps us plan the work?
- A description of the current process, tools and most frequent repetitive tasks.
- Sample input files and examples of expected outputs.
- Details of roles, languages, deadlines and material handover issues.
- Environment requirements, pilot scope and approval method for results.
Questions / Production Workflow
Let’s define the right scope of support.
Do we need to replace all our tools to improve the workflow?
No. We first analyze your current environment. We can organize handovers, naming and checklists or automate a selected stage without rebuilding the entire process.
Which production tasks can be automated?
It depends on formats and how predictable the data is. Examples include conversions, content cleanup, completeness checks and repetitive file operations. We define scope after analyzing a sample.
Does a script replace quality assurance?
No. We agree which checks can be automated and which need a person. Output QA and exception handling remain part of the process.
How are responsibilities divided between the client and KeboDesign?
The client’s team handles linguistic and subject-matter decisions. KeboDesign supports preparation, production and technical checks. Roles are documented in the process map.
What will we receive after the pilot?
An agreed workflow map, checklists and any tools included in scope. We include instructions and details of the data used to test the solution.
Can a workflow cover several services?
Yes. We can connect DTP, subtitles, audio, video, e-learning and website localization. The key is to agree shared formats, versions, approvals and final delivery.
Contact / Production Workflow
Let’s discuss your content, languages and project scope.
Send a sample or a link to your materials. We will define requirements, delivery formats and the information needed for a quote.
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